From: Jill Cox
Sent: 12/10/2022 23:48 +00:00
To: Jill Cox
Subject: FW: Possible Board Committees Reorganization
Attachments: Draft BOS Committee Assigments – Proposed Reorganization By Major Function (12-8-22).xlsx, Draft Board Committees Organization & Appointment Report.docx
From: James Underwood <jim@jmulawoffice.com>
Sent: Thursday, December 8, 2022 8:37 PM
To: Jill Cox <jcox@trinitycounty.org>
Subject: Re: Possible Board Committees Reorganization
Jill,
Attached is a further completed draft Board Committees spreadsheet. It needs to bechanged in whatever way you think makes sense, but I tried to make some guessesbased on our conversations, and in a way that aligns with each of the proposed BoardStanding Committees and shares the burden in a fairly equal way. I have also prepared a draft staff report that explains the intent, and alternatives for the Board to consider, also for you to modify as you wish. Once you have made changes, it makes sense to me to share both the draft report and organizational chart with Ric, for further refinement.
Jim Underwood
James M. Underwood
UNDERWOOD LAW OFFICES, P.C.
Courthouse Square
121 Forest Avenue, Suite A
P.O. Box 2428
Weaverville, CA 96093
(530) 623-2200 (Weaverville Office)
(530) 276-8246 (Redding Office)
(530) 739-9791 (Cell)
E-mail: Jim@JMULawOffice.com
ATTENTION:
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From: Jill Cox <jcox@trinitycounty.org>
Sent: Saturday, December 3, 2022 4:41 PM
To: James Underwood <jim@jmulawoffice.com>
Subject: FW: Possible Board Committees Reorganization
Jill Cox I Trinity County District 2 Supervisor I PO Box 1613 Weaverville, CA 96093 jcox@trinitycounty.org I office: 530.623.8321 I cell: 530.623.7226
ATTENTION:
The information contained in this message may be legally privileged and confidential. It is intended to be read only by the individual or entity to whom it is addressed or by their designee. If the reader of this message is not the intended recipient, you are on notice that any distribution of this message, in any form, is strictly prohibited. If you have received this message in error, please immediately notify the sender at (530) 623-7226 and delete or destroy any copy of this message.
From: Jill Cox <jcox@trinitycounty.org>
Sent: Monday, September 26, 2022 11:36 AM
To: Jill Cox <jcox@trinitycounty.org>
Subject: Fwd: Possible Board Committees Reorganization
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From: Jill Cox <jillcox530@gmail.com>
Sent: Monday, September 26, 2022 11:30:31 AM
To: Jill Cox <jcox@trinitycounty.org>
Subject: Fwd: Possible Board Committees Reorganization
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From: James Underwood <jim@jmulawoffice.com>
Sent: Monday, September 26, 2022 11:17:06 AM
To: Ric Leutwyler <ric.leutwyler@gmail.com>; Kent Jill Cox <jillcox530@gmail.com> Subject: Re: Possible Board Committees Reorganization
Jill and Ric,
I am not sure what we may discuss this afternoon, but the attached updated Board Committee structure spreadsheet refines my earlier thoughts, for possible discussion.
It is conceptual, and is primary intended to provide an approach to meaningful, coordinated Board assignments, that identifies primary staff to do the leg work as needed, and which also helps to define limits of authority.
Whatever is decided as to an approach, the process for proposing and implementing this or something similar to the entire new Board will need to be considered as well.
Jim Underwood
James M. Underwood
UNDERWOOD LAW OFFICES, P.C.
Courthouse Square
121 Forest Avenue, Suite A
P.O. Box 2428
Weaverville, CA 96093
(530) 623-2200 (Weaverville Office)
(530) 276-8246 (Redding Office)
(530) 739-9791 (Cell)
E-mail: Jim@JMULawOffice.com
ATTENTION:
The information contained in this message may be legally privileged and confidential. It is intended to be read only by the individual or entity to whom it is addressed or by their designee. If the reader of this message is not the intended recipient, you are on notice that any distribution of this message, in any form, is strictly prohibited. If you have received this message in error, please immediately notify the sender at (530) 623-2200 or (530) 276- 8246 and delete or destroy any copy of this message.
From: James Underwood
Sent: Friday, September 9, 2022 10:33 AM
To: Jill Cox <jill@designinnovation.biz>; Ric Leutwyler <ric.leutwyler@gmail.com> Subject: Possible Board Committees Reorganization
Jill & Ric,
It seems to me that the existing Board committee structure can and should be streamlined, with each of five members being assigned general oversight of a major function (with alternate members also assigned so that each would have some committee role for two functions), but also with one or more designated staff as functional liaisons. Even at the committee specific level, staff could be identified (where possible) to be the primary Board liaison.
The attached reflects a first cut at this concept. As you will see, it continues to show the only “Ad Hoc” Committee that came to mind, which I think should be shuttered, and proposes a new Administration Committee, that would more formally be responsible for agenda preparation and related matters in coordination with the CAO. Specific committees could be realigned into other functions, and the five identified functions can be renamed or consolidated differently, in order to achieve functional logic and a reasonably fair distribution of Board oversight assignments.
Like usual, this is just food for thought, but is consistent with my thinking that to the extent possible the new Board can and should clarify Board member assignments, but also make clear that designated staff will be relied on to the extent possible for primary work responsibilities.
Jim Underwood
James M. Underwood
UNDERWOOD LAW OFFICES, P.C.
Courthouse Square
121 Forest Avenue, Suite A
P.O. Box 2428
Weaverville, CA 96093
(530) 623-2200 (Weaverville Office)
(530) 276-8246 (Redding Office)
(530) 739-9791 (Cell)
E-mail: Jim@JMULawOffice.com
ATTENTION:
The information contained in this message may be legally privileged and confidential. It is intended to be read only by the individual or entity to whom it is addressed or by their designee. If the reader of this message is not the intended recipient, you are on notice that any distribution of this message, in any form, is strictly prohibited. If you have received this message in error, please immediately notify the sender at (530) 623-2200 or (530) 276- 8246 and delete or destroy any copy of this message.